Frequently Asked Exhibitor Questions

We are more than happy to answer any questions you might have prior to the event. Here are some answers to a few more common questions regarding exhibiting at The AIC-2008

What is included in booth space?
The 10x10 and 10x20 booths comes with:
  • Side rail curtains and an 8’ backdrop curtain.
  • 8”x30” sign with your company name
  • A 6’ table and two chairs.
  • Standard carpeting
  • One electrical outlet
  • Internet and telephones are available as an optional service.
  • Various booth upgrades and rental configurations are available at additional cost.
    • The Country Pavilions include the space, booth structure, all graphics and is usually hosted by a Media Partner, international business organization, or country trade or tourism department.
What type of promotional materials are exhibitors allowed to place within the booth?

There is no restriction on your promotional materials for your booth

Can exhibitors have a laptop, monitor, or projector in which they show a video of their project?

a. Exhibitors may bring their laptops or other display equipment as long as the equipment fits inside their booth. There is a requirement that sound cannot be so loud that it interferes with adjacent exhibitors’ booths.    b. Audio video equipment is also available for rent at the conference.

Is there available temporary booth personnel (including multi-lingual) that can be hired for the conference by exhibitors?

a. Yes, additional booth staff is available for reasonable fees. These individuals make professional representations and in most cases can be selected for their multi-language capability.     b. Pre-conference training can be arranged for temporary staff.

Is there preferred booth spaces where traffic is greater or booth visibility is better?

Booth space can be viewed on the AIC08 web site and there are many good locations to choose from. All booths are availability on a first-come basis. Of course, larger booths have greater visibility. Early selection of booth space will offer a selection of certain location that have visibility advantages over others.

What about hotel accommodations near the conference venue.

AIC has contracted for special rates with The Omni Hotel at the conference center. The travel section of the web site provided both area maps and links to each of the sponsoring hotels.

Does the price of the booth include meal tickets for people working on each booth?

Not meal tickets, but exhibitors are treated to several events which food and drinks are provided at no cost. Additionally, AIC does give each exhibitor a number of refreshment tickets to be used as they wish.